Job Description

Office Manager

We are looking for a detail-oriented and dependable Office Manager to oversee the daily operations of our office in San Francisco, California. This role requires strong organizational skills, proficiency in administrative tasks, and the ability to effectively support both internal teams and visitors. As a key contributor to maintaining a smooth and efficient office environment, you will play a vital role in ensuring operational success. This is a long-term contract position.

Responsibilities:

• Manage the day-to-day operations of the office, ensuring smooth functioning and organization.
• Coordinate mail handling, including both incoming and outgoing correspondence.
• Oversee office supply inventory and orders, primarily through online platforms such as Amazon.
• Maintain a clean and organized office space to create a welcoming environment.
• Provide administrative support, including preparing and submitting expense reports.
• Arrange travel logistics such as flights, hotels, and itineraries for team members.
• Utilize and manage office tools and systems, including Microsoft Office, Google Workspace, and Concur.
• Collaborate with the team on ad hoc operational and administrative projects.
• Serve as a point of contact for visitors, ensuring a courteous and friendly experience.
• Work independently while maintaining effective communication with the broader team.

Requirements:

• Previous experience in office management or a similar administrative role.
• Proficiency in Microsoft Excel, Word, and Google Workspace tools.
• Ability to learn and navigate new technologies and systems with ease.
• Strong organizational skills and attention to detail.
• Experience managing expense reports and coordinating travel arrangements.
• Familiarity with Concur for expense tracking is preferred.
• Knowledge of Yardi or similar property management systems is a plus.
• Exceptional time-management skills and the ability to prioritize multiple tasks.

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