Job Description

Overview

Program Specialist II (Contracts), Grade 21 Montgomery County Government. This role supports the Division of Highway Services (DHS) within the Department of Transportation (DOT) by coordinating and monitoring contracts, processing solicitations, renewals, amendments, insurance, and other contract documents.

What You'll Be Doing

• Proficiently provide administrative and operational support for the Contract Administrator, which may include procurement actions, monitoring specific elements of contracts, data analysis, encumbering funds, and payment processing.
• Monitor program activity by establishing and maintaining data sets, generating reports, verifying data, identifying inaccuracies, and ensuring objectives are met with effective use of resources.
• Accurately track encumbrances and expenditures for multiple programs while monitoring balances to ensure adequate funding.
• Identify issues that require action and coordinate with internal and external stakeholders, using procurement regulations, policies, and program practices to resolve problems or deviations.
• Maintain existing contracts, including developing contract amendments, managing all contract documentation, and serving as a liaison between DHS and partners to process procurement actions when necessary.
• Conduct regular evaluations of contractor performance and resolve issues to maintain program integrity.
• Ensure adherence to applicable laws, regulations, and policies governing program operations and service delivery.
• Train and mentor staff on program-related practices, technologies, and regulations.
• Utilize automated office technologies and data management tools to enhance program efficiency.
• Be comfortable working as an "Essential Employee" with requirements to report during emergencies, potential overtime, and ability to work nights, holidays, and weekends as needed.

Minimum Qualifications

Experience: Two (2) years of professional experience in contract administration, contract management, fiscal analysis, and/or data analysis.

Education: Graduation from an accredited college or university with a Bachelor's Degree.

Equivalency: An equivalent combination of education and experience may be substituted.

License: Possession and maintenance of a valid Class "C" (or equivalent) drivers license from the applicant's state of residence when required for job-related duties.

Preferred Criteria / Interview Preferences

• Transportation policy and programs
• Contract administration
• Program monitoring; Data Analysis
• Montgomery County procurement guidelines and regulations

• Experience and knowledge of Montgomery County procurement guidelines and regulations.
• Experience with preparation and processing of contract modifications and supporting documentation.
• Experience in program budgeting, encumbrance of funds, and tracking expenditures.
• Experience utilizing technology to gather and analyze data sets for program monitoring.
• Experience managing tasks for multiple programs concurrently.
• Applying modern principles and practices of contract administration.
• Familiarity with transportation policy and programs.

Important Information

The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants based on the information in the application/resume for this position.

Montgomery County Government (MCG) is an equal opportunity employer and will provide reasonable accommodations to applicants with disabilities. For accommodations, email Hiring@montgomerycountymd.gov. Veterans and veterans/persons with a disability may have hiring preferences as described on the Careers page.

All applicants will respond to questions related to education, experience, knowledge, skills, and abilities. The highest qualified applicants may be placed on an Eligible List and considered for an interview. This may establish an Eligible List to fill current and future vacancies.

Ethics: Montgomery County Ethics Law requires compliance with outside employment regulations where applicable. More information is available on the Ethics Commission website.

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Other
• Industries: Government Administration

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