Job Description

Job Description

FULL-TIME | IN-OFFICE

Boulo Solutions is partnering with a real estate investment company in Birmingham, AL (Mountain Brook area) looking to hire an Office Manager to join their team. If you enjoy helping others and have an outgoing personality to greet guests and excel in administrative skills, we would love to talk to you!

Salary: $55k

Hours: 8-5pm

Benefits: Full Benefits Package

Summary

The Office Manager is responsible for the general operation of the corporate office. Duties will involve greeting visitors, answering incoming phone calls, purchasing office supplies, managing corporate vendor relationships, managing workrooms, managing documents, assisting with small corporate events, and providing administrative support to certain employees, name senior executive employees.

Primary Duties and Responsibilities

• Overseeing general office operations.

• Greeting visitors, answering incoming phone calls, and delivering superior service to employees and vendors.

• Coordinating appointments and meetings including scheduling, sending reminders and organizing catering and small events when necessary.

• Coordinating domestic and international travel, including flight, hotel, and car rental reservations.

• Coordinating office events including the annual Christmas party and monthly birthday celebrations.

• Administers corporate beach condo including coordinating local vendors, communicating with the HOA, and managing the annual schedule.

• Manages company vehicles including keeping record log and scheduling routine maintenance.

• Purchasing office supplies and equipment and maintaining proper stock levels.

• Producing reports, composing correspondence, and creating corporate binders.

• Creating presentations and other management-level reports.

• Maintains various corporate accounts and ensures corporate records are organized and well maintained.

• Assists with organizing documents related to financial transactions (ie, loan closings).

• Assists with internal corporate communication documents.

Minimum Qualifications

• Some Higher Education

• Three years’ experience in office management or a similar position.

• Proficiency in Microsoft Office and Excel.

Knowledge, Skills, and Abilities Required

• Strong written and verbal communication skills to produce reports, assign tasks, accept instructions, and

handle vendor contracts, among other tasks

• Organization and the ability to multitask to complete a wide variety of tasks

• Strong interpersonal skills to interact positively with all employees

• Ability to manage challenges and operate efficiently

• Attention to detail to ensure tasks are completed thoroughly and correctly

• Proficient and comfortable working with Microsoft Office (Word, Excel, Power Point, Teams).

About Boulo: Don’t let your job search end here. Boulo is a recruiting platform that goes beyond titles and timelines. We help experienced, knowledgeable professionals stand out to hiring managers by showcasing value through a skills-first approach. If you’re tired of being overlooked on other job boards and seeking a new opportunity, join Boulo here:

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